Camp Policies & Procedures
Program participants, adult volunteers, and staff are expected to follow all BSA policies as described in the Scouts BSA Handbook, Official BSA training materials, and as stipulated in the Guide to Safe Scouting. We also expect all youth, adults, and staff to follow the policies below as well as the directions given by camp staff (in some cases, policies described in the Guide to Safe Scouting are repeated here for clarity). Anyone caught not following safety guidelines may be asked the leave the event. We ask that unit leaders convey this information to everyone in there group that is attending the event.
All troops must ensure that they meet the BSA two-deep leadership requirement in camp at all times. BSA policy always requires at least two adult leaders be in camp; one must be 21 years or older. Leaders may rotate if necessary, but at least two adults must always be with the troop in camp. See Guide to Safe Scouting for clarification.
When small groups wish to register at an event with only one leader, they should contact the person responsible for the event. They will assist with pairing you with another unit in a similar situation or a small unit. In this instance, the troops will share leadership, camp together, and complete activities as if they were one unit. One of the troops in this situation might not get their desired campsite since the merged units would have to camp together.
For Summer Camp: Upon arrival, each camper, adult leader, and staff member must present to the camp health officer or designee an up-to-date BSA Annual Health and Medical Record form signed by a licensed medical professional . Parts A, B, and C are required.
For Webelos Camp, Winter Camp, and other overnight camping event at Camp Barnhardt organized by the Council or a District: Upon arrival, each leader of a unit must have for each camper and adult leader an up-to-date BSA Annual Health and Medical Record form (parts A and B are required). These forms may stay with the unit leader. Staff members must present to the camp health officer or designee an up-to-date BSA Annual Health and Medical Record form (parts A and B are required).
During Summer and Winter Camp: The health lodge houses a Scouter that has completed the Camp Health Officer Training Course (and also sufficient medical training as specified in NCAP Standard SQ-405 such as holding RN, EMT, or paramedic certification). This individual will handle minor accidents or illness. All injuries, regardless of the extent must be reported to Health Lodge personnel. More serious cases may involve calling emergency services (911) or a leader transporting the individual to Atrium Health's Urgent Care Center or Hospital in Albemarle.
Year round camping: The health lodge is not staffed during the offseason. If an emergency arises when a troop is camping at Barnhardt, they should handle minor issues as possible and otherwise call emergency services (911) or transport the individual to nearby care.
Nearest Hospital: Atrium Health Stanly, 301 Yadkin St., Albemarle, NC, 28002
Nearest Urgent Care: Atrium Health Urgent Care, 703 Leonard Ave., Albemarle, NC 28001
Camp John J. Barnhardt has an emergency alarm system that may be heard throughout camp. Emergency Procedures are posted in every campsite and program areas.
In the event of a general emergency: A loud alarm with volume that rises and falls will be sounded. This indicates that all individuals should return to their campsites.
In the event of impending severe weather: A single tone/ consistent volume alarm will sound. This indicates that every individual should immediately move into the nearest designated structure.
For the safety of Scouts walking through camp, only one vehicle per unit will be allowed beyond the parking lot (i.e. ,to drive inside camp) for gear drop off during check-in times. If a trailer is used, the trailer may be unhooked and parked in the campsite. No vehicles will be allowed to stay in the campsite (this will be strictly enforced). Large troops may be allowed to drive a second vehicle into camp, but only after the first has returned to the parking lot. All other vehicles are to stay in the parking lots and any additional gear or Scouts will have to hike in. No vehicles are allowed into camp to drop off gear after the event has fully started (defined as the time check-in ends.
One vehicle will be allowed to drive into camp on the morning of check-out for gear pickup and to pull the trailer out of the campsite.
Drones: Due to our proximity to an airport, no drones may be flown at Camp John J. Barnhardt.
Firearms, Ammunition, Bows, Arrows and Weapons: Personal firearms, ammunition, bows, arrows and weapons are not allowed in camp. Only those supplied by the camp are permitted, and only in designated areas.
Alcohol and/or Drugs: The use of alcohol and/or drugs on Boy Scout property is prohibited. Similarly, no individual should enter camp under the influence of alcohol and/or drugs. The policy will strictly be enforced for all those who use our camp facility. Violators will be asked to leave camp immediately.
Tobacco Products: Camp John J. Barnhardt is a Tobacco Free Camp. Adult leaders should support the attitude that young adults are better off without tobacco and may not use tobacco on camp. Adult leaders that choose to use tobacco must leave camp property to do so.
Fireworks: Fireworks are prohibited at Camp John J. Barnhardt.
Pets: No pets, except service animals with medical requirement, will be allowed in camp. Service animals will need prior approval from the Council Office before arriving at camp. There will be no exceptions to the requirement for prior approval.
- Bicycles should only be used when properly functioning and with all of the appropriate safety gear. Always wear a helmet!
- Bicycles can be ridden only between sunrise and thirty minutes prior to sunset. For your own safety, no riding at dusk or after dark.
- Scouts must have a buddy when biking away from main camp.
- Bicycles should be parked in appropriate areas; Do not lean your bikes on the Dining Hall. Those biking to meals should park the bike against the tree line on the far side of the Dining Hall (near the cemetery) so as not to get in the way. Bikes should not be parked in shelters or buildings.
- Bikes should never be ridden in campsites or program areas. They must be parked prior to entering a program area.
- Other than camp bikes, only the owner of a bicycle should ride it at Camp John J. Barnhardt.
- Bikes should stay on paths/roads and stay to the right side. Cyclists should watch for pedestrians. Pedestrians have the right of way!
Camp John J. Barnhardt's bathhouses each have eight individual locking bathrooms with a sink, shower, and toilet. These are not designated as youth or adult as they are intended for only one person at a time (no more than one person should enter any one of these rooms at any time).
At the pool, there are four bathrooms designated adult male, adult female, youth male, and youth male. Each of these has multiple toilets and shower stalls. Adults should not enter the youth facility. Adults need to respect the privacy of youth members in situations where the youth are changing clothes, using the latrine or taking showers. Adults also need to protect their own privacy in similar situations. Cameras and/or video recorders are not allowed in any bathrooms or shower areas (see CNCC Standard FA707-1).
Year round camping: as part of winterization, one side of the bathouses are closed to prevent damages by freezing sometime in november. All campsites outhouses are also wintereized to prevent damages.
Scouts are not permitted to roam past the boundaries of the Cannon Scout Reservation (this includes not walking to or on the railroad tracks or into the cemetary).
Participants should practice Leave No Trace principles to the maximum extent practicable. If you packed it in - you pack it out! All units are expected to police their camping area and remove all trash to the dumpsters located behind the dining hall.
During offseason events, the dumpsters may reach capacity. Trash that will not fit in the dumpsters becomes the responsibility of the unit to remove from the camp. Do not pile trash next to the dumpsters. If the dumpsters are full at time of checkout then units must pack out their trash and dispose of it properly.